Deposits & Liabilities Report

Help Center For Landlord Reports Types of reports

The Deposits & Liabilities report provides details on tenant deposits and liabilities, including unpaid, paid, and partially paid transactions. It also displays the amount returned and held, along with the lease end date, for easier tracking of expiring leases.

Please note! 
The report is not shared with the owner by default. To enable sharing, the property manager must change the configuration in the owner's profile. 

This might be useful: How do I set which reports an owner can view?

To access the Deposits & Liabilities report report, open the Reports page from the left-side menu. Here you can find the respective card in the Financial section (if the “swimlane by type” is enabled) and will be able to mark a report as favorite to move it to the top of the section.

Filters:

When viewing the Deposits & Liabilities report, you can adjust the following criteria:

Date
You can adjust your own “custom range” by choosing a start and end date to generate the report, or you can use the pre-set date range options, which are all time, current month, last 30 days, previous month, last 3 months, previous quarter.

Property & Units
You can filter the report by property or select multiple properties at once. If property is multi-family, then you will want to select needed units or select all.

Tenant
You can filter the report by a specific tenant. If you do not select a particular tenant from the dropdown menu, the system will generate a report for all tenants.

Category & Sub-category 
The system will generate a report by all categories if you have not selected any category from the dropdown menu. If a category has been selected, you can choose sub-categories as well.

Group
Additionally, you can choose whether to group the report for a better view.

Lease status
You can filter the report by lease statuses: active, future, past, ended.

Lease expiration 
You can filter the report by lease expiration to narrow down your search.

Columns 

You can personalize your report by selecting the columns you want to include. To do this, please click on the “Columns” button in the upper right corner. Here you can check the boxes next to the columns you want to be included in the report.

Preview the report

Once you open the report, you will see the preview of the report right away. You can adjust the information you want to be included and then download the report. A horizontal scroll appears when the information exceeds the width of the screen, allowing one to navigate and view all content.

Downloading the report

Click the "Download report" button at the top right corner to generate the Tenant screening report. The report is generated into one file, and you can download it as an Excel or PDF file. The "Download report" buttons will be inactive if there is no information on the chosen criteria or if you have no properties added.

Please note!
If the file is very large, it will be compressed into a zip file which you will need to unzip.

What categories does this report include?
Only the liability transaction category and sub-category are included in the Deposits & Liabilities report. 

Not included categories:

  • Management fees
  • Tenant Charges & Fees
  • Owner Contributions
  • Owner Distributions
  • Property Income
  • Property Expense
  • General Income
  • General Expense

Included statuses:

  • unpaid
  • paid
  • partially paid

Not included statuses:

  • pending
  • failed
  • void
  • waived

Accounting type

  • Cash

 

Last updated:
Apr. 2, 2025

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