Property expenses report

To access Property Expenses Report report, open the Reports page from the left-side menu. Here you can find the respective card in the Rental / Financial / Calculators section (if the “swimlane by type” is enabled) and will be able to mark a report as favorite to move it to the top of the section. 

The Property Expenses Report shows all paid property-related expenses, including management fees. The report is often used to keep track of all expense transactions related to property and helps when sharing a detailed property expense statement with an owner.

Please note! The Property Expenses Report is not shared with the owner by default. To enable sharing, the property manager needs to change the configuration in the owner's profile. 

This might be useful:
How do I set which reports an owner can view?

Icons in the top right corner of the page indicate the following:

Info Tip: Hover over it to read a brief report description.
Sharing options: Hover over it to see if an owner has access to it.
Help: Click on this icon if you want to read the complete article on how to use this report.

When generating the Property Expenses Report, you can adjust the following criteria:

Date range
You can adjust your own “custom range” by choosing a start and end date to generate the report, or you can use the pre-set date range options, which are all, last month, last 90 days, this year, last quarter, last year, and year to date.

Filter by Property/Owner
You can filter by property or by the assigned owner. If you select Multi-unit type, a field for a unit number will appear and you can select the unit. It also allows you to download a report with all properties related to one owner in one file.

Please note! The preview of the report is available if you have selected a specific property from the dropdown menu (if you have more than one). If you select ALL, you will be able to download the report only.

Filter by category/sub-category
You can filter by the main category only or by the main and sub-category. Leave the sub-category empty if you want to filter by the main category only.

Accounting type
You can view/generate the report based on how you do your accounting. Cash type is selected by default, but you can switch to Accrual type to see transactions sorted by the due date.

Optional Columns
You can check the boxes of any additional columns you want to add to the report, including: date due, sub-category, amount due, and details.

Grouping
Additionally, you can group by unit, payer/payee, and category. This option groups all transactions of a unit by payer/payee or category, and shows the totals of paid transactions.

Preview the report
The Preview button gives you the option to preview the complete report as a PDF file in a new tab. You can go through it and download it if all is correct, go back and adjust other settings, or just close the tab.

Downloading the report
Click the "download" button to generate the Tax Preparation Report. The report is generated into one file, and you can download it as an Excel or PDF file. The "preview" and "download" buttons will be inactive if there is no information on the chosen criteria or you have no properties added.

Please note! If the file is very large, it will be compressed into a zip file which you will need to unzip.

What categories does this report include?
This report includes property expense transactions, management fees, and owner distributions transactions.

Included Statuses:
-paid
-partially paid
-pending

Please note! If you are using Property Management Mode, the Management Fee category *  is considered an expense for property manager and owner. 

Not included categories:
-Liability
-Owner Contributions
-Tenant Charges & Fees
-General Income
-Property Income
-General Expense

Not included statuses:
-unpaid
-failed
-canceled
-void
-waived

Transactions of all lease statuses (active, past, ended, future, signature/insurance pending) except leases in draft status will be included in the Property Expenses Report.

Last updated:
Sep. 20, 2024