Profit & loss statement report

Help Center For Landlord Reports Types of reports

To access the Profit and Loss statement report, open the Reports page from the left-side menu. Here, you can find the respective card in the Financial section (if the “swimlane by type” is enabled) and mark a report as a favourite to move it to the top of the section.

The Profit and Loss statement report shows property management fees, tenant charges & fees, general income, and expense transactions. It is often used by property managers or property management companies to view their profits and losses based on income and expenses.

Please note!

The report is not shared with the owner by default, but you can allow access to it in the settings.

This might be useful:

How do I set which reports an owner can view?

Please note!

The Profit and Loss statement report is available to users with a Pro subscription and only in Property Manager Mode.

Modes Overview

In the Property Manager portal, this report can be viewed in two modes: Property Manager Mode and Owner mode. Each mode displays financial results based on the selected role.

Property Manager mode

This mode is designed to show manager profit. It calculates Net Cash Flow by subtracting total expenses from total income during a selected date range.

This view includes:

  • Income from tenant charges and fees
  • General income
  • Management fees (counted as income)
  • General expenses

Note: This report excludes other property-related payments not associated with management income or expenses.

Example - Property Manager Mode

Income

  • Property 1 (Management fees): $300.00
  • Property 1 (Tenant charges & fees): $250.00
  • General Income: $100.00

Total Income: $650.00

Expenses

  • General expense: $200.00

Total Expenses: $200.00

Net Cash Flow: $650.00-$200.00 = $450.00

Owner mode

Use this mode to view or share the owner’s profit. It calculates Net Operating Income (NOI) by subtracting total operating expenses from gross income.

This view includes:

  • Income from property-related payments
  • Tenant charges & fees

It accounts for:

  • All property-related expenses
  • Management fees (counted as an expense)

It excludes:

  • General income
  • General expenses

Example - Owner Mode

Income

  • Property 1 (Rent): $4,000.00
  • Property 1 (Tenant charges & fees): $250.00

Total gross income: $4,250.00

Expenses

  • Property 1 (Management fees): $300.00

Total operating expenses: $300.00

Net Operating Income (NOI): $4,250.00 - $300.00 = 3,950.00

Note: This report is also available on the Owner portal when selected manually.

Filters

You can alter the data in your report using the provided filters:

  • Date

You can adjust your own “custom range” by choosing a start and end date to generate the report, or you can use the pre-set date range options, which are all, last month, last 90 days, this year, last quarter, last year, and year to date.

  • Property & Units

You can filter by multiple properties or individual units. For multi-family properties, you can choose specific units or include all units within the property.

  • General Income & Expenses

If at least one property is selected in the filter, you’ll have the option to include or exclude general income and expenses in the report.

  • Category & Sub-category:

Select a category of your choice to display specific data. The categories are: General Expense, General Income, Management fees and Tenant charges & fees.

  • Accounting type

You can view/generate the report based on how you do your accounting. “Cash” type is selected by default, but you can switch to “Accrual” type to see the transactions sorted by due date.

  • Group options

Group by Category: Transactions are grouped alphabetically with payments sorted by date within each category.

Group by Payer/Payee (default): Transactions are grouped alphabetically by payer or payee, with payments sorted by date within each group.

Group by Property: Transactions are grouped alphabetically by property, with payments sorted by date within each property group.

Group by Property & Unit: (Transactions are grouped alphabetically by property, then by unit, with payments sorted by date within each unit.

Note: If nothing is selected, the report is sorted by date paid, from oldest to most recent.

Columns

You can personalize your report by selecting the columns you want to include. To do this, please click on the “Columns” button in the upper right corner. Here you can check the boxes next to the columns you want to be included in the report. You can also change the order of the columns with the drag & drop option. Press the “Save” button to save the changes.

Please note!

At least 3 columns need to be selected to generate the report.

Preview the report

Once you open the report, you will see the preview of the report right away. You can adjust the information you want to be included and then download the report. A horizontal scroll appears when the information exceeds the width of the screen, allowing one to navigate and view all content.

If the report contains several rows, you will see the “Load more” button to click to view more. You can then use the “Back to top” arrow button to return to the top of the page.

If you're using a mouse, hold SHIFT and use the scroll wheel to scroll horizontally, or simply press and hold the mouse wheel to scroll.

What categories does this report include?

This report includes management fees, tenant charges & fees, and general income/expense transactions.

Included statuses:

  • Paid
  • Partial

Not included statuses:

  • Unpaid
  • Failed
  • Pending
  • Void
  • Canceled

Included categories:

Management Fees

  • Property Manager Mode (PM): Shows as Income
  • Owner Mode (OW): Shows as Expense

Tenant Charges & Fees

  • PM Mode: Includes both “Visible to owner“ and “Not Visible to owner“ transactions
  • OW Mode: Includes only “Visible to owner“ transactions

Property Income

  • OW Mode: Included

Property Expenses

  • OW mode: Included

General Income

  • PM Mode: Included

General Expenses

  • PM Mode: Included

Categories Not Included:

  • Liability
  • Owner contribution
  • Owner distribution
  • Property income - PM Mode: Excluded
  • Property expenses - PM Mode: Excluded
  • General income - OW Mode: Excluded
  • General expenses - OW Mode: Excluded

Transactions of all lease statuses (active, past, ended, future) except leases in draft status are included in the Profit & Loss Statement Report.

Downloading the report

Click the Download report button to generate the Profit and Loss statement report. The report is generated into one file available to download as an Excel or PDF file. The “Download report” button will be inactive if there is no information on the chosen criteria or if you have no properties added.

Please note!

If the file is too large, it will be compressed into a zip file, which you will need to unzip.

The report sample:

Last updated:

Jun. 17, 2025

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