Owner statement report
To access the Owner statement report, open the Reports page from the left-side menu. Here you can find the respective card in the Rental / Financial / Calculators section (if the “swimlane by type” is enabled) and will be able to mark a report as favorite to move it to the top of the section.
This report shows the income and expenses of a property or group of properties that belong to a specific owner. It is often used to report property income and expenses to an owner, as well as track information on all properties of an owner.
When to Use the Owner statement report
The Owner statement report is the most effective monthly summary report to share with rental property owners. It helps you:
- Monitor property cash flow
- Review income and expenses recorded for the owner
- Determine the amount owed to each owner
- Confirm whether owners were paid accurately
Please note!
The report is not shared with the owner by default. To enable sharing, the property manager needs to change the configuration in the owner's account.
This might be useful: How do I set which reports an owner can view?
Filters
When viewing the Owner statement report, you can adjust the following criteria:
Date
You can adjust your own “custom range” by choosing a start and end date to generate the report, or you can use the pre-set date range options, which are all, last month, last 90 days, this year, last quarter, last year, and year to date.
Property & Units
You can filter by property or by the assigned owner. If you select Multi-unit type, then a field for unit number will appear and you can select the unit.
Owner
Filtering the report by owner allows you to see information for properties assigned to a specific owner. Property & Units and Owner filters are dependable.
Lease status
You can choose to view transactions from either active leases only or from all lease statuses. If you select the “All leases” option, the report will include transactions from active, past, ended, and future leases — excluding those in draft status.
Beginning Balance
Appears once date range is selected and represents the balance accumulated prior to the selected "From" date. When a date filter is used, only transactions within that range are displayed, but the beginning balance reflects prior activity.
Use this toggle to include or exclude the beginning balance in the report.
- Include: Shows the balance carried over from transactions dated before the selected period.
- Exclude: Starts calculations from zero, showing only transactions within the selected date range.
Property type
Displays active or archived properties.
Please note!
There are no grouping options in the Owner statement report. Data is sorted by the payment due date (oldest → recent).
Columns
You can personalize your report by selecting the columns you want to include. To do this, please click on the “Columns” button in the upper right corner. Here you can check the boxes next to the columns you want to be included in the report. You can also change the order of the columns with the drag & drop option. Press the “Save” button to save the changes.
Please note!
At least 3 columns need to be selected to generate the report.
Preview the report
Once you open the report, you will see the preview of the report right away. You can adjust the information you want to be included and then download the report. A horizontal scroll appears when the information exceeds the width of the screen, allowing one to navigate and view all content.
If the report contains many rows, you will see the “Load more” button to click to view more. You can then use the “Back to top” arrow button to return to the top of the page.
If you're using a mouse, hold SHIFT and use the scroll wheel to scroll horizontally, or simply press and hold the mouse wheel to scroll.
What categories does this report include?
This report includes property-related income and expenses, management fees, tenant charges and fees (only those categories visible to the assigned owner(s), as well as owner contributions and distributions.
When you are using Property Management Mode, the Management Fee category * is considered as an expense for the property manager and owner.
Not included categories:
- Liability (deposits and credits)
- General Income
- General Expense
Included transactions statuses:
- Open
- Paid
- Partially paid
Not included transactions statuses:
- Unpaid
- Pending
- Failed
- Void
- Canceled
Please note!
Income invoices are on a cash basis and expense invoices are on an accrual basis.
Reading the Report: A Quick Numbers Guide
The Owner Statement report includes two tables. The main table displays all income payments for the selected property within the specified date range. If a payment was made in parts, each payment will appear as a separate row.
- The Money In column shows actual payments received.
- The Money Out column lists all expense transactions, showing the full amounts that should have been paid.
If there are any unpaid expenses, an additional table called “Bills Due” will appear to help clarify what expenses have been paid and which ones are outstanding.
When you select a specific preset or custom date range using the “Date” filter, a “Beginning Balance” will appear. If you prefer to start the report from zero, simply set the filter “Beginning Balance” > Exclude.
Beginning Balance
This is the balance accumulated prior to the selected "From" date. It ensures accuracy by maintaining a consistent total balance, regardless of the applied date range. When a date filter is used, only transactions within that range are displayed, but the beginning balance reflects prior activity.
Example 1:
If the report covers July 1 - 31, the beginning balance is calculated as of June 30.
Example 2:
If you typically pay a rental owner on the 4th of each month and run a report for July 1 - 31, the beginning balance will show $0.
This is because the report only includes transactions that occurred before the selected date range. Since the payment on the 4th falls within the report range (not before July 1), it isn’t included in the beginning balance.
Owner(s) balance
The Owner’s Balance is calculated by subtracting total expenses from total income. To reflect the current financial position accurately, future-dated expenses are excluded from the report.
Please note!
Owner(s) Balance: is displayed per property and shared among all assigned owners. This balance reflects a combined total and is not split by individual ownership share.
Property reserves
Property Reserves is calculated by multiplying the amount entered in the "Per Unit Reserve" field by the number of units in the property.
Please note!
Property reserves is shown for each property individually and under a Total Owner(s) balances. This field shows the required reserve amount held for each property.
Please note!
Owner(s) Balance: is displayed per property and shared among all assigned owners. This balance reflects a combined total and is not split by individual ownership share.
Distribution balance
Distribution Balance is calculated as:
(Owner’s Balance – Property Reserve) × Ownership Share.
Note: Security deposits are excluded from this calculation.
- Owner’s Balance represents the total amount available for disbursement to the rental owner as an owner draw.
- Unlike the Owner’s Balance, the Distribution Balance accounts for the Property Reserve but does not include any held liabilities. As a result, the Distribution Balance may be less than the total Owner’s Balance, reflecting the reserved funds that are set aside and unavailable for distribution.
Please note!
Distribution balance is shown for each property and for each owner individually and under a Total Owner(s) balances.
Downloading the report
Click the "Download report" button at the top right corner to generate the Property expense report. The report is generated into one file, and you can download it as an Excel or PDF file. The "Download report" buttons will be inactive if there is no information on the chosen criteria or if you have no properties added.
Please note!
If the file is very large, it will be compressed into a zip file which you will need to unzip.
The report sample:
Last updated:
Aug. 6, 2025