Property Statement Report

To access Property Statement report, open the Reports page from the left-side menu. Here you can find the respective card in the Rental / Financial / Calculators section (if the “swimlane by type” is enabled) and will be able to mark a report as favorite to move it to the top of the section.

The Property Statement Report is designed for property managers and shows all property-related payments, including management fees. This type of report does not show liability.  It is often used to track property accounting based on each unit and to help clear up disputes.

Please note!
The report cannot be shared with the owner.

Icons in the top right corner of the page indicate the following:

Info Tip: Hover over it to read a brief report description.
Sharing options: Hover over it to see if an owner has access to it.
Help: Click on this icon if you want to read the complete article on how to use this report.

When generating the Property Statement Report, you can adjust the following criteria:

Date range
You can adjust your own “custom range” by choosing a start and end date to generate the report, or you can use the pre-set date range options, which are all, last month, last 90 days, this year, last quarter, last year, and year to date.

Lease status
You can choose whether you want to see transactions of active leases or all leases. 

Filter by Property/Owner
You can filter by property or by assigned owner. If you select Multi-unit type, a field for a unit number will appear and you can select the unit. 

Optional Columns
You can check the boxes of additional columns you want to add to the report, including sub-category and payer/payee.

Grouping
Additionally, you can enable/disable the “Grouping by unit” option. This option shows the totals for such columns as "Money in" and "Money out" for each unit.  

Preview the report
The Preview button gives you the option to preview the complete report as a PDF file in a new tab. You can go through it and download it if all is correct, go back and adjust other settings, or just close the tab.

Downloading the report
Click the "download" button to generate the Tax Preparation Report. The report is generated into one file, and you can download it as an Excel or PDF file. The "preview" and "download" buttons will be inactive if there is no information on the chosen criteria or if you have no properties added.
If you select "All properties," a report will be generated for each property. A file on each tenant will be downloaded into a zip folder.

What categories does this report include?
This report includes property-related income and expense transactions, transactions that have the management fee category and its sub-categories (if created in Property Manager Mode), Tenant Charges & Fees, and Owner Contributions/Distributions transactions. 

Type of accounting:
Cash
Included Statuses:
-paid
-partially paid
-pending

Not included categories:

-Liability (deposits and credits)
-General Income
-General Expense

Not included statuses:
-unpaid
-failed

Transactions of all statuses of the lease (active, past, ended) except leases in the draft, future, and signature/insurance pending status, will be included in the Property Statement Report. 

Last updated:
Sept. 20, 2024