The Deposits & Liabilities report provides details on tenant deposits and liabilities, including unpaid, paid, and partially paid transactions. It also displays the amount returned and held, along with the lease end date, for easier tracking of expiring leases.
The report is not shared with the owner by default. To enable sharing, the property manager must change the configuration in the owner's profile.
This might be useful: How do I set which reports an owner can view?
To access the Deposits & Liabilities report report, open the Reports page from the left-side menu. Here you can find the respective card in the Financial section (if the “swimlane by type” is enabled) and will be able to mark a report as favorite to move it to the top of the section.
Filters in the Deposits & Liabilities Report
When viewing the Deposits & Liabilities report, you can adjust the following filters to customize the data shown:
Date
You can either:
Set your own custom date range by selecting a start and end date, or
Use one of the preset options, including:
All Time
Current Month
Last 30 Days
Previous Month
Last 3 Months
Previous Quarter
Property & Units
You can filter the report by:
A single property
Multiple properties
If a property is multi-family, you can choose to filter by specific units or select all units.
Tenant
You can filter the report by a specific tenant from the dropdown menu.
If you do not select a tenant, the system will generate the report for all tenants.
Category & Sub-category
If no category is selected, the system will include all categories in the report.
If a category is selected, you’ll have the option to choose relevant sub-categories as well.
Group
You can choose whether to group the report for a more organized and readable view.
Lease Status
Filter by lease status, including:
Active
Future
Past
Ended
Lease Expiration
Use this filter to narrow down results based on lease expiration dates.
Columns
You can personalize your report by selecting the columns you want to include. To do this, please click on the “Columns” button in the upper right corner. Here you can check the boxes next to the columns you want to be included in the report.
Preview the report
Once you open the report, you will see the preview of the report right away. You can adjust the information you want to be included and then download the report. A horizontal scroll appears when the information exceeds the width of the screen, allowing one to navigate and view all content.
Downloading the report
Click the "Download report" button at the top right corner to generate the Tenant screening report. The report is generated into one file, and you can download it as an Excel or PDF file. The "Download report" buttons will be inactive if there is no information on the chosen criteria or if you have no properties added.
If the file is very large, it will be compressed into a zip file which you will need to unzip.
What categories does this report include?
Only the liability transaction category and sub-category are included in the Deposits & Liabilities report.
Not included categories:
Management fees
Tenant Charges & Fees
Owner Contributions
Owner Distributions
Property Income
Property Expense
General Income
General Expense
Included statuses:
unpaid
paid
partially paid
Not included statuses:
pending
failed
void
waived
Accounting type
Cash
