When you manage your business accounting within the system, you can quickly record liabilities and enter payments when needed. Balances are updated automatically. You can add liabilities (deposit, credit, prepaid rent, etc.) from the "Accounting" page or while moving a tenant in.
Accounting page
To add liabilities, go to "Accounting" in the left-side menu of your dashboard and select the "Transactions" sub-page.
If you are using the New Navigation layout, open the Revenues page from the Financials menu to get to the Invoices tab.
Click the "Money In" button and select the "Credits" / “Deposit” option from the drop-down list. Fill in all required information and press the "Create Invoice" button. You can also mark the invoice as paid if needed:
These links might be helpful:
Lease settings
You will also be able to create a liability invoice on the second "Lease transactions" step of creating the lease. For this, scroll down to the Deposits section, where you can create the invoices for any type of liability and input the date it was paid or is due.
Liability categories available in the lease:
Cleaning Deposit
Deposit Interest
Gym and Facility Deposit
Holding Deposit
Key Deposit
Last Month's Rent
Other Liability
Owner Deposit
Pet Deposit
Pre-paid Deposit
Prepaid Rent
Security Deposit
Utility Deposit
This link might be useful: How do I create a lease ?